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Library Policies and Procedures


Students, faculty and staff may borrow books, videos, and other materials from Little Memorial Library after completing a patron registration form available at the circulation desk. Students from any academic library in Kentucky and residents of Woodford County may also be granted borrowing privileges.

1. Students--Books are loaned for 4 weeks. One renewal is permitted providing no other patron has requested that item or that the borrower has no overdue items.  The library does not charge a daily overdue fee. However, it does bill your Midway College Business Office account each semester for items not returned by one week after Finals.

2. Faculty/Staff--Books are loaned until the end of the semester, but it is understood that materials will be returned before the due date if others have requested them.

3. Videos are loaned for 7 days.

4. Reference books and periodicals do not circulate.

Overdue Notices

Overdue Notices

Courtesy notices are emailed to patrons notifying them of the due dates of borrowed items.   The borrower is responsible for noting the due date for each circulating item and for returning or renewing the item on time.  Overdue notices are emailed for the first time after an item has been overdue for seven days.  Two additional notices will be emailed at 10 day intervals.  Lost items notices (see Lost or Damaged Item Fees below) are emailed after an item has been overdue for 60 days at which time your business office acount will be charged as a lost item. 

Midway College faculty and staff will receive courtesy notices 14 days before items are due.

Reserve Collection

Faculty may place personal or library items on Reserve for student use. The reserve collection is housed on the first floor at the circulation desk.

1. Faculty must complete a Reserve Request Form and submit it to the circulation supervisor 24 hours in advance.

2. Students must be registered with the library in order to use the reserve materials.

3. Reserve items are for library use only, unless otherwise indicated by the instructor.

4. Most reserve items are loaned for a 2-hour period. Longer circulation periods are at the discretion of  the faculty member place the item on reserve.

5. Reserve materials will be removed from the reserve collection at the end of each semester.

6. Instructors must supply photocopies that they wish to place on reserve. It is expected that such copies constitute “fair use” in accord with current copyright regulations.

Fair Use Guidelines for Faculty

Lost or Damaged Items

Borrowers will be responsible for the cost of replacing damaged or lost items. The total cost will a processing fee of $25.00 plus the cost of the item which will be determined from any standard book trade source.

Intentionally damaging library materials may result in the loss of library privileges or further disciplinary action as outlined in the Midway College Student Handbook. The disciplinary proceedings may be initiated by the Director of Library Services, faculty member, or any member of the college community in a written report to the director of student affairs.  In addition, the responsible party will be assessed the cost of replacement of the item plus a $25.00 processing fee.

Reciprocal Borrowing

Through the Federation of Kentucky Academic Libraries (FoKAL), Midway University students, faculty and staff have borrowing privileges at the libraries of 48 FoKAL member institutions across the state.  Access to the library's online resources

Participating FoKAL Institutions

  • Alice Lloyd College
  • Asbury College
  • Asbury Theological Seminary
  • Ashland Community and Technical College
  • Bellarmine University
  • Berea College
  • Big Sandy Community and Technical College
  • Bluegrass Community and Technical College
  • Bowling Green Technical College
  • Brescia University
  • Campbellsville University
  • Centre College
  • Clear Creek Baptist Bible College
  • Eastern Kentucky University
  • Elizabethtown Community and Technical College
  • Frontier Nursing University
  • Gateway Community and Technical College
  • Georgetown College
  • Hazard Community and Technical College
  • Henderson Community College
  • Hopkinsville Community College
  • Jefferson Community and Technical College
  • Kentucky Christian University
  • Kentucky State University
  • Kentucky Wesleyan College
  • Lindsey Wilson College
  • Louisville Presbyterian Theological Seminary
  • Madisonville Community College
  • Maysville Community and Technical College
  • Midway University
  • Morehead State University
  • Murray State University
  • Northern Kentucky University
  • Owensboro Community and Technical College
  • St. Catharine College
  • Somerset Community College
  • Southeast Kentucky Community and Technical College
  • Southern Baptist Theological Seminary
  • Spalding University
  • Thomas More College
  • Transylvania University
  • Union College
  • University of Kentucky
  • University of Louisville
  • University of Pikeville
  • University of the Cumberlands
  • West Kentucky Community and Technical College
  • Western Kentucky University

While policies vary across institutions, in general a Midway University borrower will need to present a validMidway University ID and a driver's license. Lending libraries may require confirmation from Midway University that borrowers are in good standing with our institution.

Borrowed materials should be returned by the borrower to the lending library.